Review Agenda Item
Meeting Date: 11/10/2022 - 5:30 PM
Category: ITEMS OF BUSINESS
Type: Action
Subject: 4. Action on a Request to Approve Vacation Compensation for Eligible Employees
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: Admin Policy 6.20 - Contracts, Employee Benefits, and Compensation Plans
Attachments
File Attachment:
Background: Due to the lingering effects of the COVID-19 pandemic, many individuals have not used their earned vacation time benefit. Vacation time may accumulate to a point where an employee is no longer earning it. The administration is requesting approval of vacation time compensation for employees that submit the written request form and that have at least 88 hours of earned vacation time accumulated.
Fiscal Impact Statement: The fiscal impact to compensate eligible employees for unused vacation time by February as outlined in this item will be an estimated $1.2 million depending on how many employees participate. The cost will be analyzed again to determine if funding is available to provide another vacation compensation opportunity in June.
Implementation and Assessment Plan The minimum vacation pay request is 1 day (8 hours) and the maximum is not to exceed one week (40 hours). The vacation compensation request would reduce the employee's remaining vacation time. An employee would need to have at least 80 hours remaining in their vacation balance after the payout to be eligible.

For example, an employee that chooses to participate and has 88 hours of vacation time could apply for 8 hours to be paid at their regular hourly rate leaving a remaining balance of vacation time of 80 hours.

Vacation compensation is not pensionable pay. Approval of this item outlines vacation time compensation by February as well as June if funding permits for eligible employees.
Recommendation: The administration recommends that the Board approve the vacation compensation for eligible employees as outlined in this item.
Approvals:
Recommended By:
Signed By:
Martha Kreitzman - Chief Financial Officer
Signed By:
Keith Posley, Ed.D. - Superintendent