Review Agenda Item
Meeting Date: 9/29/2022 - 5:30 PM
Category: Report of the Committee on Accountability, Finance, and Personnel
Type: Action
Subject: 7. Action on a Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with Boelter LLC for Nutrition Services
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: Admin Policy 3.09 - Purchasing and Bidding Requirements
Attachments Original Contract and Extensions
File Attachment:
1. 2019 RFB 5775 Award Letter Signed.pdf
2. 2020 RFB 5775 Award Letter Signed First Extension.pdf
3. 2021 RFB 5775 Boelter Second Extension Letter-signed.pdf
Background: Boelter, LLC will provide food service equipment and insulated food carriers for breakfast in the classroom.

The vendor was chosen pursuant to RFB 5775. Boelter, LLC was the lowest-complying bidder. The initial blanket agreement ran from October 1, 2019 through September 30, 2020 with the possibility of two annual renewals based on performance measures. The blanket agreement provided for two one-year options to extend if performance measures codified in the bid were met. MPS exercised both one-year options to extend with the second and final extension running from October 1, 2021 through September 30, 2022 (Year 3).

The request to waive administrative policy and issue the contract for a third extension or fourth year is to ensure availability of product for the school year as the supply chain is still volatile and this vendor is able to ensure product availability at reasonable prices.

This contract extension will run from October 1, 2022 through September 30, 2023. The total cost of the contract in this extension year will not exceed $1,090,000.00,
Fiscal Impact Statement: Budget Code:
Varies by location ordering goods............... $1,090,000.00
Implementation and Assessment Plan Upon approval by the Board, the contracts will begin as indicated in the attachments.
Recommendation: Your Committee recommends that the Board waive Administrative Policy 3.09(9)(e) and extend the contract as set forth in the attachments to this item.
Approvals:
Recommended By:
Signed By:
Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer