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Meeting Date:
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5/23/2022 - 5:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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13. Action on Request to Waive Administrative Policy 3.09(9)(e) and to Extend a Contract with Airoldi Brothers, Inc., for a Fifth Year for Leased Refrigerated Trucks
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on the Award of Professional Services Contracts: Proposed Contracts and Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to extend a contract with Airoldi Brothers, Inc., to lease eight refrigerated trucks. These trucks will be used by School Nutrition Services to deliver pre-packed meals from central kitchens to schools across the district in a timely manner.
Contractor was chosen pursuant to RFP 945, which closed on June 5, 2017. The original contract provided for four one-year options to extend if certain performance objectives were met. Based on the Contractor’s achievement of performance metrics, the parties now mutually agree to extend the Contractor for a fifth additional one-year term.
The request to waive administrative policy and to issue the contract for a fifth extension, or sixth year, is to ensure the delivery trucks’ availability for next school year, as delivery of new trucks is expected to take longer than normal due to Covid-19-related supply-chain issues.
This contract extension will run from September 1, 2022, through August 31, 2023. The total cost of the contract in this extension year will not exceed $320,000.
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Fiscal Impact Statement:
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Budget Code: LNC-0-0-LNH-NU-ECTS...…..$320,000
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Implementation and Assessment Plan
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Upon approval by the Board, the contracts will begin as indicated in the attachments.
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Recommendation:
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The Administration recommends that the Board authorize the request to waive Administrative Policy 3.09(9)(e) and to extend the contract for a fifth additional one-year term as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Jiquinna Cohen - Supplier Diversity Analyst I
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Signed By:
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Janine Adamczyk - Manager I, Procurement
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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